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Senior Executive Assistant (Reports to CEO)

Remote | Pakistan

Full Time

About the role:

Are you good at helping things run smoothly? Can you handle tasks like scheduling, keeping things organized, and making sure everything is on track? If so, we’ve got the perfect role for you. As an Executive Secretary with us, you will be the conductor of executive support, seamlessly managing calendars, communications, and administrative processes to ensure the harmony of our daily operations. Your role goes beyond traditional secretarial duties; you will be an integral part of our executive team, contributing to the success of our organization by maintaining the rhythm of productivity. Join us in creating a symphony of success!

What you will do:

  • Screening and directing phone calls and distributing correspondence. 
  • To proactively manage and coordinate the schedule of the CEO by prioritizing and arranging internal and external meetings, ensuring appropriate agenda and briefing papers are prepared and provided.  
  • Completes a broad variety of ongoing tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex, detailed travel plans, and meeting agendas and compiling documents for travel-related meetings.  
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. 
  • Provide support by dealing with all correspondence and calls, drafting routine letters to a high standard, meeting minutes, taking messages, and other administrative tasks as required. 
  • To provide support for Board of Director/investors meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers, and reports, taking minutes, and following up on action points. 
  • Take accurate and detailed notes during discussions and other interactions with the CEO. 
  • Coordinate with other team members and departments to ensure that deadlines are met and projects are completed on time. 

What we are looking for:

  • Bachelor’s degree in business administration, Communications, or a related field. 
  • Minimum 2 years of experience in an executive support role. Experience with supporting a C-level executive is a plus.  
  • Outstanding verbal and written communication skills. You will be communicating with clients, employees, and other stakeholders on behalf of the company and the CEO. 
  • Strong organizational skills and ability to prioritize multiple tasks seamlessly with excellent attention to detail. 
  • Strong interpersonal skills and ability to build relationships with stakeholders, including staff members, board members, external partners, and clients. 
  • Proficient in Microsoft Office and business communication software. Experience with CRM systems is a plus. 
  • Excellent management, time-management, and problem-solving skills. 
  • Flexibility and adaptability to juggle a range of tasks and work extra hours to meet deadlines. 
  • Be able to use best judgement when confidentiality and discretion are imperative. 

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